Control who the presenter is: As the host, you have the power to change the presenter or reclaim the role for yourself at any time.

If you need to let legitimate attendees in later, you can unlock temporarily.

Lock the meeting once everyone is in it: Similarly, you can prevent anyone else from joining by locking the session.

Enforce password entry: Make sure to enable password requirements as needed to reduce the risk of unauthorized logins.

Some of the most important practices include: Such disruptions have become more common as remote work in general and video conferencing applications in particular have both risen in popularity.įor this reason, it’s important to use built-in meeting controls to keep proceedings on track with as few distractions as possible. Your screen share is going great - and then someone strange joins the meeting and starts talking or trying to show their own screen or video feed. Webex Teams makes it straightforward to select which screen or app to show at any time. This way, you limit what can be seen while still being able to share the content you need to show.

To avoid these pitfalls, consider sharing just one application or desktop at a time. Watchers may be able to see what’s on your desktop, notifications from your apps, and even sensitive information like login credentials if you open your password manager. However, this type of screen sharing can also be risky, since it puts everything into public view. For example, if you’re leading an in-depth demonstration of how to use a certain built-in feature in macOS or Microsoft Windows, then sharing the full desktop is logical, as you’ll need to walk the audience through where to find everything. Sharing your entire screen probably feels like the easiest and most practical way to lead a screen share, and in some cases, it is. Let’s look at some of the most dependable tips for a risk-free screen share. What can you do to reduce the risk of delays when sharing your screen? Fortunately, there’s no shortage of options for leading a more focused session. Distractions, technical hiccups, or simply choosing confusingly designed software can waste a lot of time. But it’s not without its potential complications. The screen share in particular is a vital replacement for the old workflow of gathering everyone into a room and turning on a projector to walk them through a slide deck or other asset.

Taking the place of those modes of communication are newer forms of teamwork, centered on real-time services for voice, video, and screen sharing. Reducing the risk of delays when sharing your screenĪs more workers move outside of traditional offices, they’re also outgrowing the collaboration tools that were once staples of those environments, namely email and in-person meetings.

Share screen on slack mac